paper-jams

Fax machines, as helpful as they once were, weren’t exactly perfect when it was time to operate them.  Problems ranged from minor ones to others that simply made you pull your hair ever time you had to face them.  These problems translated into frustration, anger and could sometimes even affect your business deals!

Thankfully, many things have changed since the introduction of email to fax technology.  Faxing is easier than ever before and you can finally say good bye to fax issues. Let’s take a look at the 5 most common ones.

1. Paper Jams

The most gigantic source of frustration among fax users worldwide.  This is a problem that came up a lot more often than you may think. The first time it happens, you think “Well, what’s the big deal with this?” But things escalate pretty quickly the more often you use a machine.  It all peaks when you are in the midst of sending a very important document and your time is running out. I’ve been there my friend, and I can tell you it’s not nice at all…

Well, with digital faxing you can forget about paper jams.  We are talking about digital documents here, so chances it happens again are pretty slow I would say.

2. Busy Fax Lines

Do you receive many faxes a day? If you are using a fax machine it could happen that two or more people are trying to fax you a document but they simply can’t because your line is busy!  Although this problem is not as frustrating as paper jams, it still puts you under pressure, especially if documents are coming from an important sender!  When using a virtual fax number, it will remain free for people to send you faxes at any time.

On the other hand, you won’t have to deal with other people’s busy lines again.  Google fax services automatically re-try to send the documents several times if they encounter a busy line.

3. Single Recipient Faxing

Sending a fax to multiple recipients at the same time proved to be a time consuming task with the use of a fax machine. You had to repeat the entire process of dialing, waiting for the signal, sending the faxes, over and over again: a process that could even include paper jams and busy lines!

Today things are very different.  There is a feature offered by fax services called “fax broadcasting”, which basically lets you send a single document to multiple recipients at the same time! I repeat, this is a MAJOR time saver, and it is as easy as sending a common email to multiple addresses using the Cc field.

4. Running Out of Supplies

Traditional fax can’t work without two main items: paper rolls and toner.  You could be in the middle of a document transmission when suddenly the ink would start fading away, so you had to make sure your machine was well supplied at all times.

Gmail fax services work with digital documents, so supplies are not a problem.  Faxes will arrive always to your Gmail account, you just need access to the Internet in order to take a look at them.  What’s more, you have total freedom when it comes when it comes to printing incoming faxes.

5. Having to Stay on the Office

Do you have things to do outside the office? Well, it doesn’t matter, if you are waiting for a fax to come, you have to wait! Well, at least if you depend on a fax machine.  These bulky artifacts are the exact opposite of portable, requiring installation and some space wherever they are located.

If you are a person who are always on the go, you will love Internet fax because it has many options when it comes to portability.  You can access your account from any computer and laptop in the World as long as you have Internet connection. But there’s more…

Thanks to the development of fax apps you can send and receive faxes using your iPhone, iPad, or any other kind of smartphone or tablet. You will receive instant notifications of incoming faxes and can even compose new ones taking a photo of a document with your gadget.

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Fax machines, as helpful as they once were, weren’t exactly perfect when it was time to operate them.  Problems ranged from minor ones to others that simply made you pull your hair ever time you had to face them.  These problems translated into frustration, anger and could sometimes even...