features of email fax services

Email to fax technology has been a huge step forward in the World of faxing.  Not only you can send and receive digital faxes in just a matter of moments, but services now also provide features that were impossible to have with traditional faxing machines, mostly due to technical limitations. These innovative features have become essential now that we have to optimize how we spend our day and increase productivity. Many businesses just cannot go on without them!

The main benefit of these features is that they give you a lot of flexibility. As you will see, you will be able to fax on the go, not depending on a fax machine anymore; also you’ll be more in control regarding how and when you send and receive faxes.  The best of all is that none of these features come at the expense of security.

Before we get started, let me tell you that these are features that are offered by the top-rated services in the industry right now.  Some services out there may not include them, so it is always a good idea to ask around, or read some reviews, so you know what you are – or what you aren’t getting beforehand.  Let’s explore how you can take faxing to the next level.

1. Fax Broadcasting

Sending a single fax to multiple recipients was not as easy as it sounded when you were using a fax machine. For the most part, it required dialing over and over again the numbers, waiting for the tone and finally sending the fax.  With email to fax technology, things are much easier, just add all the recipients’ numbers in the Cc field of your “compose” window and the service will deliver one by one, once it has finished, you will receive a delivery report.

Sending a single fax to multiple recipients was not as easy as it sounded when you were using a fax machine. For the most part, it required dialing over and over again the numbers, waiting for the tone and finally sending the fax.  With email to fax technology, things are much easier, just add all the recipients’ numbers in the Cc field of your “compose” window and the service will deliver one by one, once it has finished, you will receive a delivery report.

You can also do the same when forwarding faxes.  Make sure to refer to your preferred service’s online FAQ for more information on how to send a fax to multiple recipients.

2. Fax Scheduling

Remember those days when you HAD to be at the office at a given moment just to send a fax? Well with fax scheduling you can just simply set the time and date of your choice and forget about it; like always, at the end, you will receive a detailed delivery report, letting you know it was successfully transmitted.  If the fax server encounters a problem when sending a fax, it will automatically re-attempt sending it until the document has arrived in full.

The only downside about scheduling right now is that you can’t do it directly from Gmail; instead, you have to log in to your online fax dashboard and set the date details in there.  It’s nothing too of a hassle though. Besides, faxes are scheduled only once in a while. The other option you have is to schedule the fax via the mobile app (in some services), I find apps to be easier for faxing than browser interfaces. And speaking of mobile apps, let’s move on to the next feature…

3. Mobile Integration

This is one of the favorite features fax services have added in the past two years, and hundreds of thousands of users are already taking advantage of it.

Thanks to advances in smartphone technology and the development of mobile apps, now you can just simply use your iPhone or Android phone and receive instant notifications of incoming faxes. But fax apps have also started adding the possibility to compose and send faxes, either by typing the content directly, by pulling documents from cloud storage services like Drive or Dropbox or by taking a picture of a printed document or photo you want to fax.

In the case you wish to take a picture of the document, some apps “optimize” the document, adjusting levels of contrast and brightness automatically to ensure your document is 100% readable on the other end, whether the recipient is using a fax machine or another online solution.

4. Virtual Fax Numbers

Without this feature, online faxing would be incomplete.  These virtual fax numbers act as dedicated fax lines that grab all incoming faxes and send them to powerful servers, where they are converted into digital files. Virtual numbers are easy to get and come included in nearly all fax services plans out there, you can even choose between local and toll-free numbers and are available in different countries as well. The best about these numbers is that they are ready to be used in just a matter of minutes, unlike traditional phone lines which require an installation.

Nowadays you can find virtual fax numbers available in all major cities across the United States and Canada. But what happens if you are a visitor from another country? Well, if there are no local services in your area, you can choose a company that has an international presence.  Right now, MyFax is the company with the biggest international coverage in the market. Another alternative is eFax. Even though it has less presence than eFax, it has larger customer base in the USA, which translates into reliability.

What’s Your Favorite One?

As you can see these are advantageous features that can save you a lot of time as well as money.  We have added here only the favorite ones among online fax users, but services are always adding more and improving existing ones, especially in the case of leading companies such as RingCentral or eFax. These features can be tested for free with some services; it would be a worthy idea to create a free trial account before starting paying for a plan.

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Email to fax technology has been a huge step forward in the World of faxing.  Not only you can send and receive digital faxes in just a matter of moments, but services now also provide features that were impossible to have with traditional faxing machines, mostly due to technical...