Virtual Fax – A Must-Have Tool for Businesses
Having good ways to communicate is a vital part of business. It helps us stay in touch with customers and providers, allowing things to run smoothly and without complications. If you rely on faxing to communicate on a regular basis, you can improve the delivery of documents with virtual fax.
Although Google is not offering a proprietary fax service, for now, multiple companies can enable us to fax from Gmail in just a few steps and without the problems that traditional fax machines have, such as busy phone lines, paper jams, running out of ink, etc.
This new way of faxing is called “virtual fax” because instead of printing all incoming documents and having to scan the ones you send, you can directly manage all files digitally. That’s right, all incoming faxes are received on your inbox as PDF files, and in the same way, you can send faxes straight from Gmail, using digital documents. For businesses, this means that you’ll spend less money and time faxing on a daily basis.
Another big benefit of using virtual fax companies is that they provide you a dedicated fax line, totally free of charge. When you create an account with a fax service, you can choose between a local or a toll-free number, which people will use to send you faxes. Contrary to what happens with traditional dedicated phone numbers, this line will never be busy.
Decrease the Time You Spend Faxing
Gmail faxing is a must-have tool for businesses because of the time you can save with it.
Tasks that used to take several minutes now take place automatically in the background. Take for example sending a document; in this day and age we no longer need to print and fax a document, instead we can simply “pull” documents from a hard drive or cloud drive and fax in a similar way we send a common email.
If you are constantly on the go, you can download an app that works with your service and fax anywhere. Fax machines are simply no competition.
Even just to get started you can save precious time. Installing a faxing device in an office meant requesting a fax line, buying a machine and other things that could take days. With a virtual fax service we simply sign up, pick a fax number and we are ready to roll!
Learn to Choose the Right Fax Company
To make the most out of your Google fax number, you need to choose the right company. You’ll find that some services promise you everything, but many times people have to deal with unreachable numbers or fax servers going down without customer support at hand. Luckily, there are also companies that have proved time and time again that they are reliable and can help your business take the next step in faxing. I’m talking about companies that we have tested on our site, such as RingCentral Fax, eFax and Nextiva, which we have tried and continue to use to this very day.
A good way to learn if virtual faxing is what your business needs is through test drive accounts. Most fax companies give you the chance of entering a 30-day free trial, which you can cancel at any time. So, for a full month, you can thoroughly test the features of a service and check if it is beneficial in reaching your goals.
A great thing about integrating an online fax alternative in your business is that it is swift to get started. To start using digital faxing and your fax number, you just have to create a new account which only takes up a couple of minutes. If you are in the US, you’ll find that there are numbers for the vast majority of cities in the country, but if you are outside the US you’ll need to more specialized services like eFax, which currently offer numbers in more than 40 countries around the Globe.