Digital faxing has significantly revolutionized the way we send and receive documents, adapting old technology to these times we live in when documents are managed electronically.  What seems to be magic is based on a procedure that involves FoIP technology and the use of powerful fax servers.  Here you will learn how a basic process of sending Internet fax works.

Sending a Fax

Let’s begin by taking a look at what happens every time you send a fax using email. Keep in mind that this entire process takes place in the background.

After you press send, the document will be emailed to your fax company’s fax servers (that’s why you add to the recipient’s number in the TO field). These servers are capable of converting faxes into digital documents and vice-versa, using FoIP, which stands for Fax Over Internet Protocol.

These servers are very powerful and can take care of documents in an instant.  In the case of sending a fax, your digital file will be converted into a TIFF file, a format that is compatible with traditional fax machines.

Once the document has been converted, it is sent again (this time as a traditional fax) to the number you entered in the TO field. This fax is sent via a phone line, so it is compatible with all current fax technology as well as with fax machines.  During this step, the service may find trouble sending the fax due to busy phone lines. In this case, the fax will be sent again until it is successfully delivered.

Once the document has reached its destination, you will receive a delivery notification.

That’s it! This is a simple process that repeats every time you send a new fax.

Receiving Google Fax

When you receive fax on Gmail, it first follows a similar procedure to the one described above, but this time the other way around.

First, someone sends a fax to you using the free Internet fax number given by your preferred provider.  This number will “grab” the fax image and send it to the fax servers, where the document will be converted into a digital file.

This time the document goes from TIFF to PDF (an Adobe Acrobat document, readable on all computers and mobile devices).

Again, this process takes place automatically, so the only thing you see is new faxes arriving at your Gmail account. From there it is a good idea to sort them and organize them using Gmail’s folders and labels.