send fax Gmail

​Forget about using a fax machine ever again. Nowadays ​you can send a fax ​​from Gmail without needing a fax machine or a fax line.  In this tutorial you'll learn how to send your first fax using this method.

​Fax-to-email services let you send fax from Gmail in just a few steps, by providing you with a virtual fax line that is ready to be used in minutes.  We recommend you create a free account with a service like RingCentral Fax or eFax ​which are fully compatible with Gmail addresses.

Sending a Fax from Gmail

  1. ​​​​Create a new email message by clicking on the Compose button.
  2. ​​​Enter the recipient's fax number on the TO field of the email message.  ​Then, add @​ and the domain of your fax service next to it.  It should look like this:  ​For instance, if you need to send fax to the number 1-343-777-5555 using eFax, this is what you would need to type on the TO field:
  3. If you need to add ​a cover page, ​use the Subject field and/or the message’s body.  You don't need to include a cover page if you don't want to. It's an optional step for people that need to include additional information about the fax transmission.  ​The design of your cover pages can be changed through your online fax account at any time.
  4. ​Add the ​files that are going to be converted to fax.​Online fax services work with dozens of different formats including popular ones such as PDF, DOC, XLS, JPG, TIFF and TXT. ​  To attach the ​file(s), ​click on the paperclip icon (Attach files) on the bottom of the composing window​. Mobile app users will find this icon on the top-right corner of the screen.
  5. ​Make sure all the information is correct before you send a fax online. Click on Send and your document will be sent for conversion, then forwarded to the receiver's fax machine.
Gmail fax

​​It shouldn’t take more than a couple of minutes ​to complete the transmission​. You’ll get a confirmation message on your Gmail account with all the details of your fax.  If there’s an error along the way, fax services will retry sending it multiple times to ensure ​your fax reaches its destination.

​The first difference between a "traditional" email and a Gmail fax is that you enter the number on the TO field, followed by @ and the domain of your online fax provider.

The second difference when you ​send fax from Gmail is that the ​fax contents have to be ​attached to the email message​. This file will be automatically converted into a fax ​document, and remain fully compatible with common fax machines. ​

​Best Gmail Fax Services of 2020

​An online fax service will ​give you a Gmail fax number, enabling you to send and receive fax to Gmail without leaving the email interface. It will also give you a domain that you have to add to the recipient's number when composing an email to fax (more about in the step-by-step guide below), and provide additional features such as mobile apps and integration with Google Docs.

​You can send fax ​online free by signing up for a free trial with any of these recommended services:

  • RingCentral Fax.  ​This company has a​ fax from email solution as a stand-alone product or as part of their virtual office suite, RingCentral Office.  With years in the market, this company is always including new features to online fax. ​They provide coverage in the US, Canada and UK.

​Sending fax ​with Gmail doesn't have to be hard. ​Online fax is the perfect solution for small businesses that want to decrease the time and money they spend with traditional ​fax machines. ​Fax to email technology is easy to integrate in ​your company​. Even if you currently have a dedicated fax line in place, you can transfer it to a digital one and keep using your ​existing number.

To ​send fax online you just need your computer and an ​online fax service.  ​The steps to compose a fax are so simple that even people ​who consider themselves to be technically challenged won't have a problem ​with the process. On the other hand, you can create a Gmail ​ account at any time for free.

The availability of free alternatives makes it very easy to find a service that works for you. Besides price, there are other factors worth keeping into account, such as support, speed, compatible apps, file compatibility and the type of ​free Google fax numbers they provide.