how to fax a PDF

Digital documents have become the preferred way to share information quickly in companies and business, and the most common format for this purpose is the PDF (Portable Document Format), a type of file compatible with all types of computers, such as PCs and Mac. But did you you know that you can fax a PDF with no fax machine whatsoever? Read on and you will learn all about it!

The Adobe PDF file format was developed by Adobe as a way to reduce the amount of paper consumption in offices. It is a type of digital document able to include images, text and even links and it doesn’t require any type of paid software (as a matter of fact most computers today come equipped with Adobe’s free Acrobat Reader). There are so many documents which are shared around the World on a daily basis that doesn’t require a physical paper that by switching to a digital format we are literally saving tons of paper!

Today, the PDF is one of the most popular document formats accepted by businesses, as well as individuals. It is used for different purposes, from publishing books to sharing important documents, with options such as encryption and password protection.

How to Fax a PDF

These days you can save even more paper by using email faxing. Thanks to this type of technology we can now fax a PDF straight from your hard drive or even cloud-based drive with just a few clicks. Companies that still rely on a fax machine have to print the PDF, scan it, and then send it through the machine, making you lose valuable minutes of your time.

When it comes to faxing online documents, we have a couple of methods worth checking out. Let’s take a look at them.

Method 1: Using Email Fax Services

Services have re-shaped the way we take care of faxes. Instead of using a fax machine to send a document, you use your email address. This has many advantages, as you can see in this guide to sending faxes from your Gmail account, and among them is the ability to fax digital files directly from a computer.

Sending a PDF through email fax is a very simple process once you get the hang of it. These services are not free, they are paid monthly, but you can always fax without charge if you sign up for a test drive account. If you decide to pay for a service, know that you can find them for as low as $5 a month, and they all include a free fax number. You can learn how to set up your email fax number here.

To send a fax, you just compose a new email message following your service’s instructions and attach the PDF file you want. Since we are using Gmail, this means clicking on the paperclip attachment button as shown below. Some services might also allow you to fax a PDF from your Google Drive account. You can do this by clicking on the Drive button next to the paperclip icon.

step 3 attach document


If you are going to send faxes on a regular basis, I strongly recommend you open an email fax service account. You can do it in just a couple of minutes and it will save you all the headaches that come with using a traditional machine.

What’s great about this alternative is that you can also receive faxes on your Gmail account as PDFs.  Whenever you receive a fax via your online fax number, it will be automatically converted to PDF and sent to Gmail.

Method 2: Using a Free Fax App

Besides fax services, there are pages which offer online apps to send faxes for free, among them popular pages such as HelloFax and FaxZero. These apps let you fax straight from a webpage, without having to download any type of software, and they include the option to attach a PDF as a fax. But here’s something to keep in mind: these pages only let you send a couple of pages per day and after that you will need to pay per fax. This situation -and the fact that some pages include ads as a cover page- is what makes these pages a good alternative for people who just want to send a fax on special occasions.


fax a pdf using faxzero

Faxzero Homepage Screen

These sites are usually easy to navigate. You just need to fill out the information asked on the page.  After you finish just press SEND and your document will be on its way.

Final Thoughts

Faxing a PDF online is very easy, and you have learned how to do it in this article. Remember that these options don’t require any additional investment such as a fax machine or a dedicated number. It’s time to start saving paper costs and speed up the way we communicate! If you have more questions about the process you can learn more in our guide (you will find the link earlier in the article), or you can drop us a line. We’ll be happy to assist you!