It's the year 2024, and certain industries, such as healthcare, legal, and government sectors, still rely heavily on faxing. Why is that? Well, the main reason is its perceived security and legal standing as a method of transmitting documents.

But what if you don't have a landline, or sharing it with your phone is not an option? Fortunately, modern technology provides several alternatives to traditional faxing. Here we will guide you through the best methods to fax without a landline, including online fax services, mobile apps, and multi-function printers.

fax without a landline

The Decline of Landline Usage

Landlines have seen a significant decline over the past decade. According to the National Center for Health Statistics, as of 2020, only 40% of U.S. households still had a landline, most people just use the Internet to communicate.

This trend is driven by the rise of mobile phones and internet-based communication tools. With this shift, the need for landline-dependent fax machines has also decreased, prompting the development of alternative faxing solutions. Let's take a look at them:

Method 1: Online Fax Services

Online fax services have become one of the most popular ways to send and receive faxes without a landline. These services allow you to fax documents using your internet connection. One of the best things about using this method is that you get your own virtual fax number to receive faxes. Here’s how they work and why they are a great option:

How Online Fax Services Work

  • Subscription-Based Models: Most online fax services operate on a subscription basis, offering various plans based on the number of pages you need to send or receive each month.
  • Upload and Send: You can upload documents from your computer, cloud storage, or even by taking a picture with your phone. The service then converts the document into a fax and sends it to the recipient’s fax machine.
  • Receive Faxes: Faxes sent to your designated fax number are converted into digital files and sent to your email inbox or an online account provided by the service.

Popular Online Fax Services

  • eFax: Offers a range of plans with features like digital signatures, mobile apps, and cloud storage integration.
  • MyFax: Provides a user-friendly interface and affordable pricing, making it ideal for small businesses.
  • RingCentral Fax: Known for its robust security features and integration with other RingCentral communication tools.

Method 2: Mobile Fax Apps

For those constantly on the go, mobile fax apps offer a convenient solution. These apps turn your smartphone into a portable fax machine, allowing you to send and receive faxes from anywhere.

Benefits of Mobile Fax Apps

  • Portability: Send and receive faxes from anywhere with your mobile device.
  • Ease of Use: Intuitive interfaces make it easy to snap a picture of a document and send it as a fax.
  • Cost-Effective: Many apps offer free versions with limitations or affordable pay-per-fax options.

Top Mobile Fax Apps

  • FaxFile: Simple and straightforward, it allows you to fax documents and photos from your phone. Available on both iOS and Android.
  • iFax: Offers a sleek interface, cloud storage integration, and even a HIPAA-compliant option for sending sensitive documents.
  • CamScanner: Primarily a document scanning app, it also includes a faxing feature that allows you to send scanned documents directly from the app.

Method 3: Multi-Function Printers

If you prefer a hardware solution, you can fax using multi-function printers (MFPs). These devices combine printing, scanning, copying, and faxing capabilities in one unit. While they traditionally required a landline for faxing, many modern MFPs now support internet-based faxing.

Features of Multi-Function Printers

  • Versatility: Handle all your document management needs with one device.
  • Internet Faxing: Many models support sending faxes via email or cloud-based services, eliminating the need for a landline.
  • High Quality: Professional-grade scanning and printing ensure your documents are clear and legible.

Recommended Multi-Function Printers

  • Brother MFC-L2750DW: A compact, wireless all-in-one printer that supports mobile printing and scanning, as well as internet faxing.
  • HP OfficeJet Pro 9015e: Offers robust features including smart tasks, easy scanning to email, and integration with cloud services.
  • Canon PIXMA TR8620: A versatile printer that includes a fax function and supports mobile printing via the Canon PRINT app.

Method 4: Email-to-Fax and Fax-to-Email Solutions

Another convenient option for faxing without a landline is using email-to-fax and fax-to-email solutions. These services allow you to send a fax by simply sending an email and receive faxes directly in your email inbox.

How Email-to-Fax Works

  • Compose an Email: Create a new email and attach the document you want to fax.
  • Send to a Fax Number: Instead of an email address, enter the recipient's fax number followed by the service provider’s domain (e.g.,
  • Automatic Conversion: The service converts your email and attachments into a fax and sends it to the recipient's fax machine.

You can find an in-depth guide in this article.

How Fax-to-Email Works

  • Receive Fax: The sender faxes to your designated fax number.
  • Email Notification: The service converts the fax into a digital file and sends it to your email inbox as an attachment.

Is Faxing Without a Landline Secure?

While convenience is a major factor, security is also crucial when choosing a faxing method. Here are some tips to ensure your faxed documents remain secure:

  • Choose a Reputable Service: Ensure the online fax service or mobile app you choose has strong security measures in place, such as encryption and HIPAA compliance for sensitive documents.
  • Password Protection: Protect your accounts with strong, unique passwords and enable two-factor authentication where possible.
  • Secure Your Devices: Keep your devices secure with up-to-date antivirus software and avoid using public Wi-Fi for sending sensitive faxes.

Final Words

Sending and receiving fax without a phone line is not only possible but also easy and efficient thanks to modern technology. Whether you choose an online fax service, a mobile app, a multi-function printer, or an email-to-fax solution, there are plenty of options to suit your needs. Each method offers unique benefits, so consider your specific requirements and choose the one that best fits your workflow. By leveraging these modern faxing solutions, you can stay connected and compliant without the hassle of a traditional landline.