Sending a fax in today’s digital age has evolved significantly from the traditional monochrome transmissions of yesterday. One of the most notable advancements is the ability to send color faxes, which enhances the clarity and presentation of documents.

Whether you are sending marketing materials, legal documents, or creative projects, color faxes ensure that your recipients receive documents in their intended format, maintaining the original quality and details.

This guide will provide a step-by-step process on how to send color faxes, discuss the benefits and limitations, explore the various methods available, and offer tips for ensuring the best results.

1. Understanding Color Faxing

Before diving into the how-tos, it’s important to understand what color faxing is. Traditional fax machines transmitted documents in black and white, which sufficed for basic text documents but often fell short for documents containing images, colored charts, or detailed graphics. Color faxing utilizes advanced technology to transmit documents in full color, preserving the original appearance of the documents.

2. Benefits of Sending Color Faxes

Enhanced Document Quality: Color faxes retain the original quality of the document, making them ideal for presentations, marketing materials, and other documents where color is essential.

Professional Appearance: Color documents look more professional and can leave a better impression on the recipient, especially in business communications.

Detailed Graphics: Best suited for when you want to send a color fax. When sending charts, graphs, or images, color can make a significant difference in how the information is perceived and understood.

3. Limitations of Color Faxing

File Size: Color documents can be larger in size, which might lead to longer transmission times and higher data usage especially if they have print quality.

Compatibility: Not all fax machines and services support color faxing, so it’s important to ensure compatibility with the recipient's equipment.

Quality Variation: The quality of color faxes can vary based on the resolution and capabilities of both the sending and receiving devices.

4. What Are The Ways to Send My Fax in Color?

There are several methods available for sending color faxes. These include using traditional fax machines that support color, online fax services, and multifunction printers. Below, we’ll explore each method in detail.

Using a Traditional Fax Machine

Some modern fax machines are capable of sending color faxes. Here’s how you can send a color fax:

  1. Check Compatibility: Ensure that both your fax machine and the recipient’s fax machine support color faxing. This information is usually available in the user manual or on the manufacturer’s website.
  2. Prepare the Document: Ensure that the document you want to send is clear and in color. Use a high-quality scanner if necessary to scan the document in color.
  3. Load the Document: Place the document in the fax machine’s document feeder.
  4. Enter the Recipient’s Fax Number: Dial the recipient’s fax number as you would for a regular fax.
  5. Send the Fax: Select the color fax option (if required) and press the send button. The machine will transmit the document in color.

Using Online Fax Services

Online fax services are a convenient way to send color faxes without needing a physical fax machine or software. Most of the times you'll only need to fax through Gmail or other email of your choice.These services often provide additional features and easier integration with digital documents. Here’s how to use an online fax service:

  1. Choose a Service to send and receive faxes: Select an online fax service that supports color faxing. Popular options include eFax, MyFax, and Fax.Plus.
  2. Create an Account: Sign up for an account with your chosen service. Many offer free trials or subscription plans based on your usage needs. Now you are able to send faxes.
  3. Prepare the Document: Ensure your document is saved in a compatible format (PDF, JPEG, etc.) and is in color.
  4. Upload the Document: Log into your account and upload the page you want to fax.
  5. Enter the Recipient’s Details: Input the recipient’s fax number and any other required information.
  6. Send the Fax: Confirm the details and send the fax. The service will handle the transmission and notify you of the delivery status.

USEFUL TIP: This method will also let you fax through your phone.  Most online fax services have their apps on Google Play Marketplace (for Android) and Apple's App Store (for iPhone / iPad).

Using a Multifunction Printer

Many modern multifunction printers (MFPs) come equipped with faxing capabilities, including the ability to send color faxes. Here’s how to use an MFP:

  1. Set Up the Printer: Ensure your MFP is set up correctly and connected to a phone line.
  2. Check for Color Fax Capability: Verify that the MFP supports color faxing. This information can usually be found in the user manual or the printer’s settings.
  3. Prepare the Document: Ensure the document is in color and saved in a digital format if necessary.
  4. Load the Document: Place the document in the printer’s document feeder.
  5. Enter the Recipient’s Fax Number: Use the printer’s interface to enter the recipient’s fax number.
  6. Send the Fax: Select the color fax option and send the document. The printer will handle the transmission.

In case of specific information, it is always advisable to head over to the brand's help center. 

5. Tips for Successful Faxing

To ensure your fax in color is transmitted successfully and look its best, follow these tips:

Use High-Quality Scans: Ensure your documents are scanned at a high resolution to maintain clarity and detail.

Check Compatibility: Always verify that both your and the recipient’s fax machines or services support color faxing.

Optimize File Size: Compress large documents if necessary to avoid transmission issues.

Test Before Sending: If possible, send a test fax to yourself or a colleague to ensure the quality is acceptable.

Monitor Transmission: Keep an eye on the transmission status to ensure the fax is sent successfully. Many online services provide confirmation notifications.

6. Troubleshooting Common Issues

If you encounter issues while sending color faxes, here are some common problems and their solutions:

Transmission Failures: If the fax fails to send, check your phone line connection, ensure the recipient’s machine is on and try resending.

Poor Quality: If the received document is of poor quality, try scanning the document at a higher resolution or adjusting the settings on your fax machine or online service.

Compatibility Issues: If the recipient cannot receive color faxes, consider sending the document in black and white or using an alternative method such as email.


Sending color faxes is a valuable capability that can enhance the presentation and professionalism of your documents. By understanding the methods available and following best practices, you can ensure that your color faxes are transmitted successfully and look their best. Whether using a traditional fax machine, an online fax service, or a multifunction printer, the process is straightforward and accessible. Embrace the benefits of color faxing and make your communications stand out with vibrant, high-quality documents.