How to Send Fax from Gmail
Gmail is without a doubt the most popular free email service on the Web. It has incredibly useful features, but one that is missing is the ability to Gmail fax.
In this article you will learn how to easily fax from your Gmail account using the help of email fax services. First we’ll take a look at how you actually send a fax and then you’ll learn which services let you get started for free, so you can send your fax within a few minutes from now. Let’s get started!
Table of Contents
- 1 How to Send a Fax from Gmail in 5 Steps
- 2 Test How Gmail Fax Works for Free!
- 3 Additional Features
- 4 Faxing Through a Google Chrome Extension
- 5 Sending a Fax With the TPC Method (No Longer Working)
- 6 Is This the Best Way to Fax Online?
How to Send a Fax from Gmail in 5 Steps
Sending a fax via email is very similar to sending a simple email message. There are only a minor of differences that you’ll need to consider:
To complete the steps in this tutorial, you’ll need an online fax service account. If you don’t have one and want to try this method, I recommend you create a free trial account with the service of your choice (scroll down to find our recommendations).
STEP 1: Compose a New Email
Access your Gmail account using your username and password. Then click the COMPOSE button located on the sidebar to set your fax.
STEP 2: Fill the Recipient’s Details
Enter the recipient’s number on the “To:” section, followed by “@yourfaxprovider.com.” Let’s take a look at an example:
You want to send a document to the number 654863399 and you are using RingCentral Fax as your online fax provider. Since the provider instructs users to send files using @rcfax.net, this is what you’ll have to type in Gmail: firstname.lastname@example.org.
At the moment of creating your account you’ll get this information in detail.
STEP 3: Add a Cover Page
Enter the message you want to appear on the cover page using either the SUBJECT or the MESSAGE field.
STEP 4: Attach the File you Want to Gmail Fax
All fax providers ensure compatibility with multiple popular file formats like DOC, XLS, BMP, TIFF, PDF and TXT. But they also work with more specific file types. The document can be uploaded via your hard drive, but in recent times some services have added the option to pull them directly from Google Drive, Google’s cloud storage. You can do this via the Gmail interface by clicking on the Drive icon next to the paper clip.
STEP 5: Press Send!
Now you have finished composed your fax and is ready to be sent. To finish simply press the SEND button!
The transmission takes less than a minute, after which you’ll receive a delivery report on your inbox.
If there’s a problem during the transmission due to a busy line on the other end, the service will automatically try to send the file again several times.
Test How Gmail Fax Works for Free!
Gmail fax service providers such as RingCentral or eFax give you the chance to send fax online free for 30 days. These accounts are fully featured, which means you can fax in the same way as a paid user. This is an excellent way to learn how to send fax through Gmail before choosing a monthly plan.
There are also other fax services that allow you to send limited number of faxes for free. You can’t use Gmail for this, so you’ll need to use an online form in a website. Once your free pages have ran out, you’ll have to continue paying per page sent.
In my opinion, this is an alternative that can end up being more costly if you fax regularly, and on top of that there’s no guarantee the document is going to arrive its destination as they state in their websites. Security? Forget about using these free sites if you are sending sensitive info. This alternative is useful if you are only sending a fax occasionally, but it can’t be linked to Gmail.
Although at first Gmail fax service providers offered only basic capabilities (sending and receiving), nowadays technology has allowed them to include additional features and benefits that have proved to be invaluable for both businesses and individuals. These features have given us more control of our documents, and at the same time contribute to saving us time and money.
Fax scheduling. Remember when you had to wait several minutes or even hours in the office just to send a fax at the right time? Well, that’s a thing of the past. By using a service, you can set the exact time and date you want a fax to be delivered and then forget about it. You will receive a confirmation email once the fax has been fully sent.
Fax from your smartphone. You can find free fax apps for Android and iPhones by the top fax service providers. These cool apps integrate with your online fax account and your Gmail address, so you can send a new fax with just a few taps. You can send documents by either attaching them or by snapping a picture with your mobile’s camera. More on that here.
Faxing Through a Google Chrome Extension
We have found that there are some guides out there saying that you can fax from Gmail using a Google Chrome extension, which add faxing capabilities to your browser.
Services such as Wisefax and Hellofax offer extensions and add-ons that work with Google products, such as Chrome and Docs, but they are not integrated with Gmail, this means you can’t use your email to send and receive faxes.
Here is how these extensions usually work.
- You download and install the extension from the Chrome Web Store
- You add it to Chrome or Google Docs
- Now within your browser or your Docs account you click on the button for that extension.
- A pop-up or sidebar appears where you have to fill the fax details. For Docs extensions, it pulls document from the cloud.
- When you press Send, you are taken to the payment page. Some services let you pay per page, while other require you to buy tokens for faxing.
- Once it is paid up, your fax will be on its way.
Faxing this way can be a good idea for those that want to send an occasional fax, but faxing regularly via this method can end up being very costly.
With this method there’s no way to receive faxes online, because they don’t give you a virtual fax number to do so.
Sending a Fax With the TPC Method (No Longer Working)
You may have read online about sending Gmail fax using The Phone Company (or TPC for short).
This method basically involved going to this website: www.tpc.int/verify.html and completing a process to then send an email from your Gmail account.
Unfortunately this free way to fax over Gmail no longer works, the page has been offline for quite some time and there’s no similar alternative. It seems this method used to work for some time though. This method had its downsides though: you didn’t have a permanent number, and you couldn’t know if your fax was sent successfully unless you called the receiver.
Is This the Best Way to Fax Online?
Yes! Sending faxes through Gmail is not only easy but also way faster than sending a fax the “traditional way”, I’d advise you take the time to try different service providers and choose one that better suits the needs of your business, taking into account factors such as delivery speed, availability of numbers and of course, compatibility with Gmail.
The Gmail fax guide we presented here works with all fax to email services, so feel free to bookmark it, share it and have it for later reference! Happy faxing!