how to send a fax online with Gmail

​Forget about using a fax machine ever again. Nowadays everyone, from individuals to big ​companies can send fax from Gmail by making the jump to online fax technology.

Even though ​you can't fax from Google directly, ​you can ​integrate Gmail with ​a service​ that lets you fax from your computer, without the need of ​a machine or a ​physical line and complicated setups.

​Using an email fax solution can prove to be a ​step forward in your business' communications, helping you save time and money​.

​In this ​tutorial you'll learn how to ​deliver your first email-fax ​in just 5 steps.  ​If you have sent a common email then you'll ​find out that both of those methods are extremely similar. Let's get started!

​Sending a Fax from Gmail​

​In order to follow the steps on this tutorial you'll need an account with an online fax service.  We recommend you create a free account with a service like eFax or RingCentral Fax which are active in just a few minutes and are fully compatible with Gmail addresses.

​Right off the bat, the first difference between a "traditional" email and an email-fax is that you enter the number on the TO field, followed by @ and the domain of your online fax provider.

The second difference is that the ​fax contents have to be uploaded to the email message as attachment. This file will be automatically converted into a fax ​document, and remain fully compatible with common fax machines. ​

Let's take an in-depth look at how you compose and ​issue a fax as email.

Step 1: Create a New Email Message

​Create a new email message by clicking on the Compose button.

creating a new email in Gmail

Step 2: Enter the Recipient's Number

​​Enter the recipient's fax number on the TO field of the email message.  ​Then, add @​ and the domain of your fax service next to it.  It should look like this:

​For instance, if you need to send fax to the number 1-343-777-5555 using eFax, this is what you would need to type on the TO field:

Each online fax service has ​its own ​Internet fax domain. Using the exact domain provided by your service is essential to have your fax delivered, so double-check it before finishing.

enter efax number in Gmail

Step 3: Add ​a Cover Page

If you need to add ​a cover page, ​use the Subject field and/or the message’s body.

You don't need to include a cover page if you don't want to. It's an optional step for people that need to include additional information about the fax transmission.

​The design of your cover pages can be changed through your online fax account at any time.

adding the fax cover text

Step 4: ​Upload Your File(s)

​Add the ​files that are going to be converted to fax.​Online fax services work with dozens of different formats including popular ones such as PDF, DOC, XLS, JPG, TIFF and TXT. ​

To attach the ​file(s), ​click on the paperclip icon (Attach files) on the bottom of the composing window. Mobile app users will find this icon on the top-right corner of the screen.

attaching fax and send button

Step 5: Proofread and Send

​Click on Send and your document will be sent for conversion, then forwarded to the receiver's fax machine.

​​It shouldn’t take more than a couple of minutes ​to complete the transmission​. You’ll get a confirmation message on Gmail with all the details of your fax.  If there’s an error along the way, fax services will re-try sending it multiple times to ensure ​your fax reaches its destination.

​Best ​​(Free) Gmail Fax Services 2019

​A  online fax service will link a virtual line to your Gmail address, enabling you to send and receive faxes without leaving the email interface. It will also give you a domain that you have to add to the recipient's number when composing an email to fax (more about in the step-by-step guide below).

​You can send fax for free by signing up for a free trial with any of these recommended services:

  • ​eFax.  For years, this company has stood among the best online fax providers in the market, and that's because it's reliable for companies of all sizes (they also have corporate plans).  This services integrates perfectly with Gmail and ​is available in dozens of countries around the Globe.
  • RingCentral Fax.  ​This company has an online fax solution as a stand-alone product or as part of their virtual office suite, RingCentral Office.  With years in the market, this company is always including new features to online fax. ​They provide coverage in the US, Canada and UK.
  • ​MyFax.  This provider is smaller than the other two on the list, but it remains a great alternative for those of you that are looking for a basic fax service.  It has no problem working with Gmail addresses, and offer ​affordable plans.

​Gmail fax is the perfect solution for small businesses that want to decrease the time and money they spend with traditional ​fax machines. ​Fax to email technology is easy to integrate in ​your company​. Even if you currently have a dedicated line in place, you can transfer it to a digital one and keep using your ​existing number.

To start faxing online you just need your computer and an ​online fax service.  ​The steps to compose a fax are so simple that even people ​who consider themselves to be technically challenged won't have a problem ​with the process.

The availability of free alternatives makes it very easy to find a service that works for you. Besides price, there are other factors worth keeping into account, such as support, speed, file compatibility and the type of ​free fax numbers they provide.