how to fax from gmail

Gmail is no doubt the most popular free email service on the Web right now.  Owned by Google, Gmail started out as an invite-only service, but now is the preferred provider for hundreds of millions of users all around the Globe.  The fact is that Gmail has proven to be an invaluable tool not only for personal purposes but also for business.

One of the coolest things about Gmail is that you can combine it with other Google services such as Google Drive (previously Google Docs), Maps or Calendars.  This saves a lot of time and money because you don’t have to switch accounts for every thing you do.  However, one of the features that we can’t find is the ability to fax from Gmail directly.

The search engine giant has apparently no plans to give us an integrated Gmail fax service, and in their Google Voice support page they have stated that they have no plans to add fax features in the near future.  So what is left for us to do if we want to fax using Gmail?  We need a Gmail-compatible email to fax solution.

Nowadays you can send a fax online from Google Mail thanks to third party services that link your account to a Google fax number, letting you turn your computer or smartphone into a digital fax machine.  These “email fax services”  let you send a fax as if it were an email, making it very easy to make the jump to online fax!

Try How It Works for Free!

Gmail fax service providers such as eFax or RingCentral let you create a 30-day free trial account quickly.  This is a good chance to try out all the features you can find in the service – including the ability to send fax online free!

Avoid shady sites that promise to send fax for free, but do it with a page full of ads.  These services only let you send a couple of pages per day and from there you have to pay for each page you fax, something that ends up being very costly if you fax regularly.

Sending a Fax via Gmail in 5 Steps

Let’s take a look at how you send a fax using an online fax service. It’s a very simple process that can be completed by following just 5 simple steps. But first, there are three differences with traditional email that we need to keep in mind:

  • You type the fax number on the “To:” or recipient’s field
  • The contents of the fax are uploaded by attaching your file on the email message.
  • Cover page contents can go on the “Message” or “Subject” fields.

The steps of this tutorial require you to have an active account with an email fax service.  Free trial accounts work fine for this tutorial, so if you don’t have one, go ahead and create it in just a few minutes! Once everything’s in place, you can get started:

  1. In Gmail’s website or mobile app, create a new email message by clicking on the red Compose button.
  2. Type your recipient’s number with the area code inside the To field, and then add @faxprovider.com.  This domain name will vary depending on the provider you’ve chosen.  For instance, if you need to send fax to the number 1-343-777-5555 using eFax, this is what you would need to type: 13437775555@efaxsend.com. Using the exact domain provided by your service is essential, so double-check it before finishing.
  3. If you need to add something as a cover page, now it’s the time to do it using the Subject field and/or the message’s body.
  4. Now it’s time to add the contents of the fax.  They will be converted from any digital document you have.  Current online fax services work with dozens of different formats including popular ones such as PDF, DOC, XLS, JPG, TIFF and TXT. You can even attach different files and they will all be added to the final fax transmission.  To attach the document, just click on the paperclip icon (Attach files) on the bottom of the composing window. Mobile app users will find this icon on the top-right corner of the screen.
  5. Once everything is set up and you have checked for errors, it’s time to send the fax.  Just click on Send and it will be on its way.  It shouldn’t take more than a couple of minutes for the fax to fully arrive.

After finishing sending the fax, you’ll get a confirmation message on Gmail with all the details of the transmission.  If there’s an error along the way, fax services will re-try multiple times to ensure it has been delivered.

Make Your Email Take Care of Faxing For You!

Sending with Gmail Fax Pro is not only easy but also way faster than sending or receiving fax the “traditional way”, I’d advise you take the time to try different services and choose one that better suits the needs of your business, taking into account factors such as delivery speed, availability of numbers and of course, compatibility with Google services.

The ones that we have recommended in this article are a perfect alternative to start faxing by Gmail email.  They are easy to get started with, and you don’t need to spend any money at first.

The guide we presented here works with all fax to email services, so feel free to bookmark it, share it and have it for later reference! Happy faxing!

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Gmail is no doubt the most popular free email service on the Web right now.  Owned by Google, Gmail started out as an invite-only service, but now is the preferred provider for hundreds of millions of users all around the Globe.  The fact is that Gmail has proven to...